Blue Mountains City Council
Extraordinary Meeting
12 October 2007

Minutes

Index

Minutes of the Extraordinary Meeting of the Council of the City of Blue Mountains, held at Springwood Civic Centre, Springwood on Friday, 12 October 2007, commencing at 7:08 pm.

There were present:

The Mayor (Councillor Jim Angel) in the Chair, and Councillors Brown (who arrived at 7:21pm), McInnes, McLaren, Myles, O'Grady, Trindall and Van der Kley.

In attendance:

General Manager, A/Group Manager Community & Corporate, A/Group Manager Environmental & Customer Services, Executive Officer, Manager Planning Health and Enforcement, Principal Recreation & Cultural Planner, Senior Strategic Planner, Assistant Strategic Planner, Manager Compliance, Project Support Officer Business Systems.

Prayer / Reflection:

The Prayer / Reflection was read by the Mayor, as was the acknowledgement of the traditional owners, the Darug and Gundungurra people.

Minute no. 287

C00679. Apologies

RESOLVED UNANIMOUSLY on the MOTION of Councillors McInnes and Trindall that the apologies tendered on behalf of Councillors Creed, Hamilton and Searle for their non-attendance at the meeting be accepted and a leave of absence granted.

C00336. Declarations of Interest

Nil

Minute no. 288

C00336. Procedural - Members of the public addressing the Council

RESOLVED UNANIMOUSLY on the MOTION of Councillors Myles and McLaren that all registered speakers be heard by the Council.

Minute no. 289

1. F03147. Public Exhibition of the Options Report for the Springwood Town Centre Project

The Meeting was addressed by John Donohoe, Kevin Blakelock, Phillip Huthnance, Carmel McCallum, Michael Aaronson, John Baker, Judy Broadhurst, David Moss, Myf Hobson, Rob Grosche, Tim Williams, Tara Cameron, Keith Roberts, Michael Parker, Lindsay Curry and Thelma Murphy.

A MOTION was moved by Councillors Myles and McLaren:

1. That the Council accept and note the submissions received.
2. That the Council receive a report presenting the documentation and process to be followed for the Call for Expressions of Interest (EoI) on three specific Council owned or managed sites within Springwood Town Centre being the Northern Car Park, the Southern Car Park and the Civic Centre Sites. That opportunities and suggestions outlined in the Options Report are amended in the EoI documentation as detailed in this report.
3. That where practical the criteria used for assessment of the EoI recognise the issues raised by the public submissions including, but not limited to:
   1. i.Relevant previous experience;
   2. ii.Financial capacity;
   3. iii.Conformance with LEP 2005;
   4. iv.Net community benefit of the Initial Proposal;
   5. v. Attention to triple bottom line outcomes.
4. That consideration be given in the preparation of the 4 year Management Plan 2008-2012 for resources to undertake a review of strategic plans relating to Springwood Town Centre Master Plan; Springwood Town Centre Parking; and for the preparation of a city wide parking strategy.
5. That expressions of interest be called for members of the community to take part in an Advisory Committee for Springwood concurrent with the Expression of Interest process.
   • This committee would be comprised of eight members and be selected to be as representative as possible of interested community members and groups such as the Springwood Chamber of Commerce.
   • This Advisory Committee meet on a monthly basis or as required at the time and place that the Committee shall decide.
   • The Advisory Committee be chaired by the Mayor or nominee and that the first meeting discuss a "terms of reference" and guidelines for meeting procedure.
6. That the Council will, if there is adequate available facilities on the nominated date, conduct the Council Meeting that considers the EoI within Springwood.

An AMENDMENT was moved by Councillors McInnes and O'Grady:

1. That the Council accept and note the submissions received;
2. That the Council defer the calling of the Expression of Interest;
3. That the Council seek funding from Federal and State Government for the revitalisation of Springwood;
4. That the Council undertake a review of the strategic plans as per recommendation 4; and
5. That the Council establish a Springwood Town Centre Committee to consider the issues raised in the submissions including community facilities and economic viability.

Upon being PUT to the Meeting, the AMENDMENT was LOST, the vote being:

Upon being PUT to the Meeting, the MOTION was CARRIED, the vote being:

Minute no. 290

C00336. Procedural - Matter of Urgency

RESOLVED UNANIMOUSLY on the MOTION of Councillors Trindall and McLaren that a Matter of Urgency be heard.

Minute no. 291

C0036. Christmas decoration in the Springwood CBD

RESOLVED UNANIMOUSLY on the MOTION of Councillors Trindall and McLaren:

1. That this Council receive a report regarding options for increasing the visibility of Christmas decoration in the Springwood CBD.
2. That this report include a costing for the various decorative options.
3. That the Springwood Chamber of Commerce be approached for comment as to the most appropriate approach to this matter.

Minute no. 292

C00336. Procedural - Question that Meeting Close

RESOLVED UNANIMOUSLY on the MOTION of Councillors Frappell and Van der Kley that as there was no further business before the meeting, the Council Meeting now close.

The Extraordinary Meeting of the Council closed at 9:09 pm on Friday 12 October 2007.