Confirmed Minutes
Ordinary Meeting 11 March 2008

Minutes

Minutes of the Ordinary Meeting of the Council of the City of Blue Mountains, held in the Council Chamber, Administrative Headquarters, Civic Place, Katoomba on Tuesday, 11 March 2008, commencing at 7:33 pm.

There were present:
The Mayor (Councillor Jim Angel) in the Chair, and Councillors Brown, Creed, Frappell, Hamilton, McInnes, McLaren, Myles, O’Grady, Searle, Trindall and Van der Kley.

In attendance:

General Manager, A/Group Manager BM City Services, A/Group Manager Community & Corporate, Group Manager Environmental & Customer Services, Executive Officer, Chief Financial Officer, Manager Assets and Contracts, Manager Planning, Health and Enforcement, Manager City Planning, Manager Environmental Services, A/Manager Building and Construction, A/Manager Health and Enforcement, Manager Aquatic and Leisure Centres, Principal Planning Officer, Director Major Projects, A/Communications Officer, A/Team Leader Compliance, Project Support Officer – Civic Functions, Senior Ranger, Ranger

MINUTE NO. 430

10. F03489.

Item C1 in Confidential Business Paper – Springwood Town Centre Project Assessment of Expressions of Interest

The meeting was addressed by Michael Parker.

RESOLVED UNANIMOUSLY on the MOTION of Councillors McLaren and Searle:

1. That Item C1 in the Business Paper be deferred for consideration until all other business of this meeting has been concluded.

2. That the Council close part of the Council Meeting for consideration of Item C1 in the Business Paper for Springwood Town Centre Assessment of Expressions of Interest, pursuant to the provisions of Section 10A(2)(c), and (d) of the Local Government Act 1993, as the report contains, and discussion is likely to involve:

• information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting, or proposes to conduct, business; and
• commercial information of a confidential nature that would, if disclosed, prejudice the commercial position of the person who supplied it.

MINUTE NO. 441
C1 F03489.

Confidential Item: Springwood Town Centre Project Assessment of Expressions of Interest

A MOTION was moved by Councillors McLaren and Frappell:

1. That the Council receives the report on the results of the tender evaluation of the Springwood Town Centre Project Expressions of Interest and records that it is encouraged by the scope and potential of the Expressions of Interest received.
2. That a report be presented to the Council which provides a program plan for proceeding with the Springwood Town Centre Project. This report is to contain options and recommendations for the engagement of required consultants and community consultation. This will include consultation with interested local residents and businesses, and relevant government and non- government and community organisations, in the development of detailed requirements for the Town Centre and the community and civic facilities and services.
3. That Coles Group, Woolworths Limited and Jamieson Property Group Pty Ltd proceed to stage two, and be invited to submit detailed proposals for further evaluation at a time yet to be determined
4. That the proposals of A. Calkos Pty Ltd and Silverton Group Pty Ltd and Broad Holdings Group Pty Ltd do not proceed further to stage two on the basis of the stage one evaluation.
5. That this report and associated documents remain confidential as per the relevant provisions of section 10A of the Local Government Act 1993 and the original Call for Expressions of Interest, noting that, subject to the consent of the short listed proponents, aspects of the proposals will be made public as part of the proposed community consultation process.
6. That the Council seek advice from the Department of Local Government whether the project or any aspects of the project fall within the scope of the NSW Government Public Private Partnership Legislation and Guidelines.
7. All major Councillor briefings on Springwood Town Centre be held in Springwood.

Upon being PUT to the Meeting, the MOTION was CARRIED, with Councillor Van der Kley out of the chamber, the vote being:

F00086.

Question without notice – Confidential Item: Springwood Town Centre Project Assessment of Expressions of Interest

Councillor Searle: What are the specific legal requirements in relation to maintaining confidentiality on the evaluation results of each Respondent?